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Privacy Policy

 Privacy Policy

This privacy policy applies between you, the User of this Website, Peddle My Wheels Limited and Wheels for Wellbeing, the owner and provider of this Website. Peddle My Wheels Limited and Wheels for Wellbeing takes the privacy of your information very seriously. This privacy policy applies to our use of all Data collected by us or provided by you concerning your use of the Website or our scheme.

 

This privacy policy should be read alongside, and in addition to, our Terms and Conditions, which can be found on the website and which will be made available to you when you register for one of our schemes.

 

Please read this privacy policy carefully.

 

 

Definitions and interpretation

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  1. In this privacy policy, the following definitions are used:
     

Data:

Collectively all information that you submit to Peddle My Wheels Limited and Wheels for Wellbeing via the Website or as otherwise collected by Wheels for Wellbeing. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;

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Cookies:

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a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);

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Data Protection Laws:

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any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;

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GDPR:

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the General Data Protection Regulation (EU) 2016/679;

Peddle My Wheels Limited and Wheels for Wellbeing, we or us

Peddle My Wheels Limited, a company incorporated in England and Wales with registered number 07998944 whose registered office is at Unit 3, 17-25 Neville Road, London, CR0 2DS; and Wheels for Wellbeing a charity registered in England and Wales (No: 1120905) and a UK Company Limited by Guarantee (No: 06288610), address 336 Brixton Road, London, SW9 7AA

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UK and EU Cookie Law:

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the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;

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User or you:

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any third party that accesses the Website or uses the services of Peddle My Wheels and Wheels for Wellbeing and is not either (i) employed by Peddle My Wheels Limited or Wheels for Wellbeing and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to Peddle My Wheels Limited or Wheels for Wellbeing and accessing the Website in connection with the provision of such services; and

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Website:

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the website that you are currently using, www.wheels4me.co.uk , and any sub-domains of this site unless expressly excluded by their own terms and conditions.
 

  1. In this privacy policy, unless the context requires a different interpretation:
     

    1. the singular includes the plural and vice versa;

    2. references to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this privacy policy;

    3. a reference to a person includes firms, companies, government entities, trusts and partnerships;

    4. "including" is understood to mean "including without limitation";

    5. reference to any statutory provision includes any modification or amendment of it;

    6. the headings and sub-headings do not form part of this privacy policy.

 

 

Scope of this privacy policy

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  1. This privacy policy applies only to the actions of Peddle My Wheels Limited and Wheels for Wellbeing and Users with respect to this Website and services provided by Peddle My Wheels and Wheels for Wellbeing. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

  2. For purposes of the applicable Data Protection Laws, Peddle My Wheels Limited and Wheels for Wellbeing are the "data controllers". This means that Peddle My Wheels Limited and Wheels for Wellbeing determine the purposes for which, and the manner in which, your Data is processed.

 

 

Data collected

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  1. We may collect the following Data, which includes personal Data, from you:

    1. name;

    2. gender;

    3. contact Information such as email addresses and telephone numbers;

    4. demographic information such as postcode, preferences and interests;

    5. IP address (automatically collected);

    6. Images and feedback on our schemes;

in each case, in accordance with this privacy policy.

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How we collect Data

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  1. We collect Data in the following ways:

    1. data is given to us by you or collected from you with your permission; and

    2. data is collected automatically.

 

 

Data that is given to us by you or collected from you with your permission

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  1. Peddle My Wheels Limited will collect your Data in a number of ways, for example:

    1. when you contact us through the Website, by telephone, post, e-mail or through any other means;

    2. when you register with us and set up an account to receive our products/services;

    3. when you complete surveys that we use for research purposes (although you are not obliged to respond to them);

    4. when you make payments to us, through this Website or otherwise;

    5. when you use our services;

    6. images of you using our services shared with your permission; in each case, in accordance with this privacy policy.

 

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Data that is collected automatically

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  1. To the extent that you access the Website, we will collect your Data automatically, for example:

    1. we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.

    2. we will collect your Data automatically via cookies, in line with the cookie settings on your browser. For more information about cookies, and how we use them on the Website, see the section below, headed "Cookies".

 

 

Our use of Data

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  1. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:

    1. internal record keeping;

    2. improvement of our products / services;

    3. transmission by email of marketing materials that may be of interest to you;

    4. contact for market research purposes which may be done using email or telephone. Such information may be used to customise or update the Website; in each case, in accordance with this privacy policy.

 

  1.     We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights" below).

  2.     For the delivery of direct marketing to you via e-mail, we'll need your consent, whether via an opt-in or soft-opt-in:

    1. soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under "soft opt-in" consent, we will take your consent as given unless you opt-out.

    2. for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we'll provide.

    3. if you are not satisfied with our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed "Your rights" below.

  3.     When you register with us and set up an account to receive our services, the legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

 

 

Who we share Data with

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  1. We may share your Data with the following groups of people for the following reasons:

    1. our employees, agents and/or professional advisors - for internal record keeping;

    2. third-party service providers who provide services to us which require the processing of personal data - to help third-party service providers in receipt of any shared data to perform functions on our behalf to help ensure the website runs smoothly;

    3. third-party payment providers who process payments made over the Website - to enable third-party payment providers to process user payments and refunds;

    4. relevant public authorities including Transport for London - to facilitate the improvement of cycling-related initiatives;

    5. relevant authorities cycle training providers - to enable cycle training of customers.

    6. cycling-related charities working with relevant authorities - to improve cycling for customers. In each case, in accordance with this privacy policy.

 

 

Keeping Data secure

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  1. We will use technical and organisational measures to safeguard your Data, for example:

    1. access to your account is controlled by a password and a user name that is unique to you.

    2. we store your Data on secure servers.

  2.     Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address:  info@wheelsforwellbeing.org.uk

 

  1.     If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.

 

 

Data retention

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  1.     Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the purposes outlined in this privacy policy or until you request that the Data be deleted.

  2.     Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.

 

 

Your rights

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  1. You have the following rights in relation to your Data:

    1. Right to access - the right to request (i) copies of the information we hold about you at any time, or

(ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.

  1. Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.

  2. Right to erase - the right to request that we delete or remove your Data from our systems.

  3. Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use it.

  4. Right to data portability - the right to request that we move, copy or transfer your Data.

  5. Right to object - the right to object to our use of your Data including where we use it for our legitimate interests.

  1.     To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: info@wheelsforwellbeing.org.uk.

  2.     If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.

  3.     It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.

 

 

Links to other websites

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  1.     This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statements of other websites prior to using them.

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